Weddingbee PRO

It's been almost ten years since I planned my wedding to KC (Kevin) at Kohl Mansion in Burlingame, California. Perhaps it is naive of me to think that all people who are newly engaged should know what to do. After all, there are endless wedding planning books, articles on how to plan the perfect wedding, and plenty of blogs. Yet, today a bride asked me if it was necessary to meet with me in order to get a floral proposal. Of course, meeting a floral designer is a must unless you are planning a destination wedding and even at that, I recommend a phone interview.

So to help newly engaged couples, I've written this post on how to prepare for your meeting with your floral designer. I truly hope this is not only helpful for engaged couples but for all event planners, floral designers, wedding enthusiasts…and many more.

Wedding 101: Meeting with a Floral Designer (or Florist- I will be using the term Floral Designer in this post for simplicity.)

What should you prepare for?

1) Flower Knowledge

Do you need to know the names of all the flowers?

I hope not. If all clients knew the names of all cut flowers, then most of the floral designers around might be out of a job. To me, it's like asking if a patient needs to know all the medical terms before they see their doctor. It would be unproductive and a waste of one's time. If gardening is a hobby, I can image that you might want to know more about how flowers are produced, cultivated, and cared for.

Keep in mind, a good, knowledgeable, informed floral designer should have a portfolio with plenty of flowers for a couple to look through. I keep a “deck” of colorful cards which are coordinated by color and alphabetized so that I can “flip” through it during meetings and show clients what flower I am describing. If you seriously want to know more you can go to Sierra Flower Finders.

Bottom line: Describe characteristics of what you want the flowers to look like?

And here are some good examples.

“Romantic, fluffy, large-head flowers like roses, peonies that evoke a garden feel.”

“Modern, architecturally interesting blooms that have beautiful shapely stems. French Tulips in a single vase are very elegant to me.”

“Something unusual with lots of spiky tips, fussy, different. Something that wouldn't be fun to touch but would look very different from the standard fluffy flowers.”

“Simple, happy flowers that make me smile like sunflowers, daisies, mums.”

“Bold, dramatic flowers that works for a grand ballroom.” (see dramatic and bold flowers in this inspiring board)

Photography by Kevin Chin

2) Create a Check List

It is very helpful to create a check list of things you need. Emailing a copy to your floral designer ahead of time is wonderful. You can also bring a copy, whatever you like.

Of course, you may not know all the flower pieces that you might need so here is my check list.

Personal Flowers
Bridal Bouquet
Bridesmaids' Bouquets
Groom's Boutonniere
Groomsmen's Boutonnieres
Usher(s) Flowers
Reader(s)
Officiant
Mothers and Father's
Grandparents
Sponsors Male and Female
Ring bearer, Coin bearer, little boys that need flowers
Flower girls, Junior Bridesmaid, little girls that need flowers

Ceremony Flowers
Altar or Ceremony Large Pieces
Ceremony Containers or Stands
Chair or Pew Decorations
Aisle Decor
Welcome Table
Gift Table
Refreshment Table
Foyer Arrangement
Door or Entry way
Car Decor

Reception Flowers
Centerpieces
Head table or Sweet Heart Table
Bar
Food Stations
Dessert Stations
Cake table
Bride and Groom's Chair
Dance Floor Decor
Cocktail Table
Place Card Table
Door Ways
Lounge Decor
Walkways
Fireplace Mantels

Bottom Line: Get organized and have a list ready.

Photography by Wendy McLaurin Richardson.

3) Style, Color, Concept

Of course many couples go to meetings thinking that they will see something in a floral designers portfolio and instantly love it.

I wish this was the case. But it is so NOT.

I think many couples come for inspiration. That's wonderful. However, to make wedding flowers truly unique, come with colorful tear-out pages from magazines or tag books.

Collect magazine or books. Going to the book store to purchase wedding books is a great idea. There's a plethora of coffee table books on weddings, event decor, and flowers so for most people you will be able to find lots of ideas. There's also an abundance of magazines that come out bi-annually, quarterly, monthly that contain great images and photos.

Many of you know that I am very fond of The Bride and Bloom magazine, Inside Weddings, Martha Stewart Weddings, and regional Bride'sand The Knot magazines. You can find plenty of real weddings, stylized weddings, and floral concepts in these magazines. Tag them, tear them out, scan them onto your computer….do whatever you want. Many of my clients are creating story boards or inspiration boards. I've attached one for you to review. These are great tools to bring to a meeting.

Photography by Lisa Lefkowitz

Bring swatch samples. If you haven't picked your bridesmaid or bridal gown, that's fine as well. You can go into Home Depot and pick out some “paint” chips if this helps. Buy a Pantone book if you really want someone to know what you mean by green because I guarantee you, that if a bride walked into my office and told me her wedding color is green I would ask her, “is it moss, forest, sea, celery, pea, chartreuse, apple, lime, sage, vivid, Kate Spade, Kelly, spinach, pepper green?”

Bring invitations, photos of the location. I guess the bottom line is this. Bring all the things that you think would be useful for someone who is creating your weddings flowers. It doesn't have to be a whole novel, a few printouts, consolidated into something concise is perfect.

Bottom line: Go to be informed, be prepare to show and tell.

4) Ask and you shall receive

In advance of your meeting, be sure to have a list of questions that you need answered. During the meeting many will be addressed however if you don't have a prepared list, you might forget a few important questions. Jot down at least a few key questions. I've prepared a short list of what I would ask a floral designer. Hopefully this will help you.

Can you suggest a few cost saving tips? What flowers hold up the best during the month of my wedding? (This question will show if the floral designer is truly knowledgeable about flowers and thinks off the cuff.)

Have you worked at my venue before? If not, would you mind going to do a site visit. (This question shows that a floral designer is attentive to the details and wants to be prepared. It also reflects their experience level.)

Do you drop off the flowers or does your staff or crew do the complete setup? (This question will answer what type of day of service you will get. And if the price for such service is warranted.)

What was your favorite wedding? Do you have an example in your portfolio? What made it so special? (This question will show you what the floral designer deems tasteful and interesting to them. I love this question because only a couple brides have ever asked me this and I think this one is by far the most interesting. It shows me that a couple wants to get to know me as a designer. )

How many events do you do a week? Will my wedding be the only one that day? (This question might be important to some of you if you feel that you need your vendors to focus on just you for that week.)

Have you ever gotten so ill that you couldn't complete a job? If so, what would happen to my wedding? (It's important to know if a floral designer has contingency plans. I know that we do so I think others should be prepared as well)

Bottom line: Whatever quality is important to you, make sure you leave that meeting feeling that you get a good sense of a floral designer's values, creativity, knowledge, and depth.