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Laura Hooper, Northridge, CA Vendor: Calligraphy Website: Laura Hooper Calligraphy About Me: I've been practicing the art of calligraphy since the age of 12 and nothing gives me more pleasure than waking up each morning knowing I get to do what I do each day. I love having the ability to infuse my own personal style into each of my bride's special day. When I'm not working, I enjoy traveling, hiking, reading and painting; but most of the time I don't consider calligraphy to be work at all!
About Laura @ Laura Hooper Calligraphy

Tips on Placing Calligraphy Orders

September 9th, 2009 @ 3:51 pm by laurahooper

I frequently get requests from clients as to how their lists should be submitted prior to my work on their envelope order. Though we have all this information outlined in our contracts, I thought a short explanation as to why I ask for your list this way might encourage more clients to send their lists in the proper format.

Submitting alphabetized lists: It may seem obvious to submit your address lists in alphabetical order (preferably numbered as well), but very often we receive lists that are not in any particular order to the blind eye like ours. This is an extremely important detail to streamlining the entire process for three main reasons:

1. It is easier for me to follow along your list while I’m working if the names are in alphabetical order and numbered. If I lose my place, I need to be able to pick back up quickly.

2. Submitting your changes. Although we ask that your lists be submitted complete and accurate, oftentimes you will have adjustments or additions. It is much more efficient for us to be able to quickly locate the name or number that needs to be changed. Flipping through pages of hundreds of names is both difficult and time consuming.

3. Checking the order. After I complete any order, we always double check it for errors and omissions. Having a numbered, alphabetized list is vital to making this move more smoothly.

And, as always, your list should be in MS Word (and not just cut/paste directly from Excel into Word). If you or your fiance are not adept at performing a mail merge to get your spreadsheet into a word doc, don’t despair — we are very efficient at it now! You just need to make sure your Excel list has these 3 columns : Name, Address, and City/State/Zip. If you have that, then you can send us the list and we’ll happily convert your list to Word for you.

Thanks for taking the time to read my tips– Keep in mind not all calligraphers use the same guidelines, so if you don’t plan to use us for your calligraphy, please peruse the guidelines setup by your artist of choice. By following these simple rules you’re sure to have a happy calligrapher! :)

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3 Responses to “Tips on Placing Calligraphy Orders”

1.
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The Perfect Palette

great tips! as always!

 
2.
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trialbycupcakes

You always sum it up so perfectly, Laura. It’s so difficult to hunt through stacks of envelopes that are not in alphabetical order when you’re trying to make a change or check on something.

I would add that when we (calligraphers) know an address has a mistake (no zip, for example), and we set an envelope aside to ask the client about it, the numbered, alphabetical list also prevents a lot of headaches!

 
3.
Miss Poodle
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Miss Poodle (message)  3,386 posts, Sugar bee

great tips! Thank you for sharing :)

 

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laurahooper Laura Hooper, Northridge, CA Vendor: Calligraphy Website: Laura Hooper Calligraphy About Me: I've been practicing the art of calligraphy since the age of 12 and nothing gives me more pleasure than waking up each morning knowing I get to do what I do each day. I love having the ability to infuse my own personal style into each of my bride's special day. When I'm not working, I enjoy traveling, hiking, reading and painting; but most of the time I don't consider calligraphy to be work at all!
 
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